We Help
To Overcome Common Difficulties in a Logistics Company:
Complex Invoicing and Billing
Problem: Multiple clients, variable rates (e.g., per mile, per weight), and fuel surcharges create complicated billing processes.
Bookkeeper's Role:
Ensure accurate and timely invoicing.
Reconcile client payments with invoices.
Maintain clear records of rate agreements and extra charges.
Payroll Complexity
Problem: Variable driver pay structures (e.g., mileage, per load, per hour), overtime, and contractor payments complicate payroll.
Bookkeeper's Role:
Maintain accurate payroll records.
Ensure proper deductions, benefits and overtime pay.
Help with wage compliance and audit preparedness.
VAT Returns
Problem: Logistics companies must adhere to various VAT rules, timely submissions.
Bookkeeper's Role:
Keep tax records up to date.
Help prepare quarterly/annual VAT returns.
Maintain documentation for audits and compliance reviews.
Cash Flow Management
Problem: Logistics companies often face irregular cash flow due to delayed payments from clients or upfront costs like fuel, maintenance, and payroll.
Bookkeeper's Role:
Track income and expenses in real time.
Generate cash flow reports.
Help ensure accounts receivable and payable are monitored and followed up on time.
Financial Visibility
Problem: Owners may not have up-to-date insights into financial health, making it hard to make smart decisions.
Bookkeeper's Role:
Produce monthly financial statements (P&L, balance sheet).
Flag irregularities or trends.
Support budgeting and forecasting.
Profitability by Route or Client
Problem: Hard to determine which routes, clients, or services are most profitable without organised financial data.
Bookkeeper's Role:
Categorise revenues and costs by route, region, or customer.
Provide reports showing profit margins by job or client.
Help inform strategic decisions like pricing or client selection.